Coordination Process

Obtaining a land mobile radio license from the Federal Communications Commission is a two-step process consisting of first, frequency coordination and then licensing.

Applying for a new license or modifying an existing license requires the submission of FCC Application Form 601. The 601 consists of a Main Form and supporting forms called Schedules. Most frequently, Schedules D and H are required.

Applicants must complete the form and accompanying schedules and submit them to UTC for frequency coordination. UTC is tasked with frequency selection, reviewing the application data for completeness and compliance with FCC rules, and finally, submitting the application to the FCC.

Applications can be submitted to UTC in a number of ways. The recommended method is via our online filing tool called Spectrumwatch, which can be accessed at www.spectrumwatch.com. You must first register (for free) at Spectrumwatch. Upon completion of registration you can then access a series of webpages that reflect the Form 601 and schedules which you must fill out. The required data includes administrative information as well as the technical parameters (transmitter coordinates, elevation, antenna height, power, number of mobiles, etc.) of the system you wish to license or modify. You can contact UTC if you have any questions about the form. After completing the form you then electronically submit the application to UTC.

Alternatively, you may also complete a hard copy Form 601 and send it to UTC via fax at 202-872-1331, or via U.S. mail or courier service. Applications can be sent to:

Spectrum Services
Utilities Telecom Council
1129 20th Street NW, Suite 350
Washington D.C. 20036

Once UTC receives your application it will be assigned to one of our frequency coordination specialists who will first review the application for completeness, accuracy, and compliance with applicable FCC rules. If there are any questions about, or problems with the application you will be contacted directly by a frequency coordinator.

The next step UTC performs is frequency selection or review of the applicant’s requested frequency. UTC uses the Spectrumwatch database which is updated regularly with the latest licensing data obtained directly from the FCC’s Universal Licensing System (ULS). If UTC is assigning a new frequency we will select the channel that best serves the applicant’s needs based on their submitted application parameters. If the applicant has requested a specific channel and UTC determines that it is not available, we will search for and recommend an alternate. UTC will provide clients a list of available channels so they can monitor the channel’s use if desired.

Upon completing coordination of the application, UTC electronically submits it for immediate filing with the FCC. Most applications are coordinated and filed within ten (10) working days.

If you provided an email address with your application, you will receive an e-mail message advising you that your application has been completed and filed.

Most license grants are issued by the FCC within about a month but at times they experience delays and grants can take longer. However, most applicants are eligible for conditional licensing which permits operation while the application is pending, beginning ten business days after filing. Contact UTC if you have questions about conditional licensing.

Fees are assessed upon completion and filing of an application. There are two fees associated with most applications: UTC’s frequency coordination fee, and the FCC’s application and regulatory fees. UTC collects all the fees from the applicant and in turn sends the FCC fees to them. UTC’s frequency coordination fee schedule can be viewed here.

UTC offers a number of options for paying fees including:

Credit cards – UTC accepts American Express, VISA, Mastercard, and Discover.

Checks – UTC will issue an invoice to those applicants not paying by credit cards. Payment is due within 30 days.

Deposit/Draw down accounts – Applicants can establish an account from which payments will be drawn.

For more information about setting up an account or other payment questions/options, please contact our Accounting Department at 202-872-0030.